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Oklahoma City VA Health Care System


Beneficiary Travel Change Effective November 1st, 2012

Change in Beneficiary Travel
Thursday, May 31, 2012

For veterans to see on our web page:

Beneficiary Travel Change Effective November 1st, 2012

A change in beneficiary travel payment method is being made by VA nationwide.  It is changing from a cash reimbursement process to an electronic funds transfer (EFT) process, which is direct-deposited to the veteran’s bank account or Treasury check, which will take up to 21 days to be mailed to your home after being processed by Accounting.

The reason we are making this change is to better serve our veterans by:

o Providing more secure funds (electronic deposit instead of cash)
o Best use of limited VA resources
o Consistent with practices used by VBA and SSA-reduces fraud, eliminates lost checks, reduces duplicate payments
o No waiting in line at the Agent Cashier
o Lessens environmental impact

The Beneficiary Travel voucher will continue to be used and require your signature.  The only change in this process will be the method of payment.  At the completion of your scheduled appointment you will be asked to sign your travel voucher.  After you have signed this voucher, it will be processed for payment by Accounting.  If you are seen at one of the Community-Based Outpatient Clinics (Ada, Altus, Ardmore, Blackwell, Enid, Lawton, Stillwater and Wichita Falls), your travel voucher will be mailed to you with completed information, you must sign and date and return to our travel office before it can be sent for processing to Accounting.  The travel funds resulting from the Electronic Funds Transfers should be deposited in your bank account within 3-5 days after your completed voucher has been processed by Accounting.

In order to ensure your travel pay is ready to be processed, you will need to complete Standard Form 3881. 

Click here to print a copy of the SF 3881.

Or you may pick a blank form up at the Agent Cashier now, fill it out and mail to:

VA Medical Center
921 N.E. 13th Street
Oklahoma City, OK  73104

ATTN:  Accounting (04D2)

You may also turn in your SF 3881 at the Agent Cashier’s office.  Unsigned or incomplete vouchers or incorrect banking information will delay payment.  Also, any change to your banking institution or bank account number will require that you notify Accounting as soon as possible to avoid payment delays

If you have questions about this process, you may contact the Travel Office at 405-456-5520.



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